. .. INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY Financial Statements For the Year ended 31st December 2003 Contents Pageb) Board of Trustees 1 Report of the Auditors 2 Statement of financial position 3 . . . . ' Sbtement of activities 4 Statement of cash flows 5 . Notes to the financial statement 6-20 Supplimentary information: Analysis of restricted projects fund - Exhibit 1 21 -28 Property and equipment schedule - Exhibit 2 29 Operating expenses - Exhibit 3 30 CGIAR - Gender and diversity program - Exhibit 4 3 1 Indirect cost recovery rate - Exhibit 5 32 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY BOARD OF TRUSTEES H.E. Ms. L. Edwards (Canada) - Chairperson-Retired April 2003 Dr. E. Terry (Sierra-Leone)- Chairperson-fromA pril 2003 Mr. R. Beahn (USA) -Retired April 2003 Prof. D. Murdiyano (Indonesia) Dr. M. Kama-ard (Thailand) Dr. Sara Scherr (USA)-from April 2003 Prof. R. Lund (Norway) Dr. K. Tanaka (Japan) Prof. M. A. Adam (Australia) Dr. S. Trindade (Brazil) Vice Chair - from April 2003 Dr. W. Mwangi (Kenya Representative) Mr. K. van Dijk (Netherlands) Dr. R. J. Scholes (South Africa) Dr. L. Haight (Canada)-from April 2003 Dr. D. Garrity (USA) Director General Dr. Seyfu Ketema (Ethiopia) Mr. Tiffin D. Harris Board Secretary Nairobi April 16, 2004 Page 1 Report of the auditors to the Board of Trustees of the International Centre for Research in Agroforestry The Financial Statements We have audited the accompanying statement of the financial position of the International Centre for Research in Agroforestry (ICRAF), a non-profit organisation, as at 31 December 2003 and 2002, the related statement of activity, and of cash flows expressed in United States dollars, for the years then ended. The financial statements set out on pages 3 to 20 have been prepared in accordance with the accounting policies set out in Note 1.The financial statements are in agreement with the books of account. We have obtained all the information and explanations, which to the best of our knowledge and belief were necessary for the purposes of our audit. Respective responsibilities of trustees and auditors The trustees are responsible for the preparation of financial statements, which give a true and fair view of the Centre’s state of affairs and its operating results. Our responsibility is to express an independent opinion on the financial statements based on our audit and to report our opinion to you. Basis of opinion We conducted our audit in accordance with International Standards on Auditing. Those standards require that we plan and perform our audit to obtain reasonable assurance that the financial statements are free from material misstatement. An audit includes an examination; on a test basis, of evidence supporting the amounts and disclosures in the financial statements. It also includes an assessment of the accounting policies used and significant estimates made by the directors, as well as an evaluation of the overall presentation of the financial statements. Opinion In our opinion proper books of account have been kept and the financial statements give a true and fair view of the state of the Centre’s financial affairs at 31 December 2003 and 2002 and of the results of its activities and cash flows for theyears then ended, and have been prepared in accordance with the CGIAR’s financial guidelines contained in the Accounting Policies and Reporting Practices Manual (Revised March 1999). ublic Accountants Nairobi Page 2 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY STATEMENT OF FINANCIAL POSITION AS AT 31 DECEMBER 2003 and 2002 (In US Dollar 'OW) Note 2003 2002 ASSETS CURRENT ASSETS Cash and cash equivalents 2 5,978 2,717 Accounts receivables Donor 3 5,263 5,214 Employees 92 95 Other 4 2,156 2,845 Inventories 5 128 139 Prepaid expenses Total current assets PROPERTY AND EQUIPMENT - net 7 6,498 6,789 OTHERASSETS 6 6,806 5,619 TOTAL ASSETS m-1 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable Donor 8 8,471 6319 Employees 9 229 275 Other 10 1,714 1,246 Accruals d-1 1 303 Total current liabilities LONG TERM LIABILITIES Accounts payable Employees TOTAL LIABILITIES NET ASSETS Unrestricted Appropriated 11 8,918 8,553 Unappropriated 11 I * I * TOTAL LlABlLlTlES AND NET ASSETS 1 2 3 , 4 8 8 1 Chalrperson of the board of trustees Dlrector General The financial statements were approved by the Board of Trustees on 16 April 2004 Report of the auditors - Page 2 Page 3 INTERNATIONALC ENTRE FOR RESEARCH IN AGROFORESTRY STATEMENT OF ACTIVITIES For the Years Ended 31 Deoember 2003 and 2002 (In US Dollar '000') 2003 2002 Temporarlly Note Unrestricted Restricted Total REVENUE, GAINS AND OTHER SUPPORT Grants 12 7,369 19,929 27,298 21,487 Other revenue and other support 13 662 662 61 2 Total Revenue I 8,031 1 1 19,929 I 1 2 2 , 0 9 8 7 EXPENSES AND LOSSES Program related expenses 14 6,332 19,216 25,548 19,845 Management and general expenses 3,695 204 3,899 3,854 CGIAR Gender and diversity program (exhibit 4) 509 509 427 Total expenses I 10,027 I I 19,929 I 1- Recovery of indirect costs I (2.528)1 I (2.193\ Total expenses and losses 19,929 27,428 21,933 Change in net assets Appropriation for acquisition of Assets Net assets beginning of the year NET ASSETS AT END OF THE YEAR MEMO ITEM Operatlna expenses - by natural olasslfloatlon Personnel cost 5,739 6,875 12,614 , 11,015 CollaboratodPartnership costs 139 3,881 ' 4,020- . 984 Travel ' 579 . 1,767 2,346 " 2,370 ' Supplies and services 329 6,975 7,304 6,551 Depreciationlcapital expenditu.p m713 m431 m1,144 m1,013 Report of the auditors - Page 2 Page 4 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY STATEMENT OF CASH FLOWS For the Years Ended 31 December 2003 and 2002 (In US Dollar '000') 2003 2002 CASH FLOWS FROM OPERATING ACTlWTlES Change in net assets 532 166 Adjustment to reconcile change in net assets to net cash provided by (used in) operating activities Depreciation Gains on disposal of property and equipment Decrease (increase) in assets Accounts receivable Donors Employees Others Inventories Prepaid expenses Other assets Increase (decrease) in liabilities Accounts payable Donor 1,952 2,214 Employees (46) (421 1 Others 468 115 Accruals Net cash provided by operating activities CASH FLOWS FROM INVESTING ACTIVITIES Acquisition of property and equipment Net proceeds from disposal of property and equipment 79 '10 6. Net cash used in investing activities m - 1 CASH FLOWS FROM FINANCING ACTIVITIES Increase (decrease) in long term liabilities Accounts payable Employees Increase in Capital Fund Net cash provided (used in) by financing activities NET INCREASE IN CASH AND CASH EQUIVALENT CASH AND CASH EQUIVALENT Beginning of year m2,717 m3319 End of year Report of the auditors - Page 2 Page 5 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 December 2003 LEGAL STATUS AND OBJECTIVES International Centre for Research in Agroforestry (ICRAF), established in 1978; is an autonomous, non- profit, international organisation, recognised as such by the Government of Kenya, whose purpose is to help mitigate tropical deforestation, land depletion and rural poverty, through improved Agroforestry systems. ICRAF is a member of the Consultative Group on International Agricultural Research (CGIAR). Established in 1971, the CGIAR is an association of about 50 countries, international and regional organisations, and private foundations working together to support agricultural and forestry research around the world. 1. SIGNIFICANT ACCOUNTING POLICIES a) Accounting Convention The accounts are prepared under the historical cost convention. b) Revenue Recognition, Revenue consist of Grants and other revenue: Grants are recognized as revenues only upon or until the conditions have been substantially met or the donor has explicitly waived the conditions. Grants are supports with donor-imposed conditions and are either restricted or unrestricted. Unrestricted grants are grants received which the center may freely use for whatever purpose the center may deem fit. Restricted grants are received in support of specified projects or activities mutually agreed upon by the centre and the donors. Grants with donor-imposed restrictions only limit the use of such grants but they do not change the transaction’s fundamental nature of being a conditional support. In cases where grants are received yearly in advance in accordance with the approved annual work program and budget, and where a condition to submit a statement of expenditure ishposed prior to the withdrawal from the grant account for subsequent years, grant revenue is recognized to the extent of funds actually received and spent. In cases wherein the centre would deem that the donor receivable to be doubtful as to its collection, then an appropriate allowance for doubtful account should be provided. This is regardless of the time. the centre would decide to write-off the donor receivable. Other revenue is recognized as earned. c) Property and Equipment Property and equipment are stated at their net book value which is acquisition cost less accumulated depreciation. Acquisition cost includes the purchase price plus cost of freight, insurance, handling charges and installation costs. Items of lasting value, which cost less than US$800 are treated as operating expenses. Subsequent expenditure, which extends the lives or enhances the operating efficiency of the assets is capitalised, if material. The cost of normal repairs and maintenance of existing fixed assets are treated as current operating expenses. Page 6 INTERNATIONALC ENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 December 2003 Depreciation ICRAF adopts the straight-line method of depreciation over the estimated useful lives of fixed assets. Full depreciation is provided in the year of acquisition and no depreciation is provided in the year of disposal. (i) Property and equipment acquired from unrestricted funds Buildings and Laboratory benches 33 years Motor vehicles 4 years Computers and peripherals 4 years Laboratory and scientific equipment 5 years Office and other equipment 8 years Furniture and fittings 8 years In addition to charging annual depreciation expense, it is ICRAF's policy to provide for the future renewal of fixed assets by way of an appropriation of the unrestricted net assets. (ii) Property and equipment acquired from restricted funds Property and equipment acquired from restricted funds are owned by the project and will normally revert to the collaborating national institutions at the end of their lives or of the project. Consequently, ICRAF fully expenses the acquisition costs of this category of assets against operating income of the year of acquisition. These assets are presented as assets in custody in the notes to the financial statements. Property and equipment previously owned by a project is recognized in ICRAF books, at fair or appraised value, upon termination of the project if it is expressly provided in the grant agreement that the ownership of item will be transferred to ICRAF. d) Foreign Currency Transactions ICRAF's accounts are presented in United States Dollars (US$). Transactions involving currencies other than the U.S. Dollar are recorded in the books in U.S. dollars at the exchange rate prevailing on the date of transaction. Monetary assets and liabilities in currencies other than the US. Dollar are restated to the prevailing exchange rate at year-end. Any resulting exchange differences are included in Other Revenues in the statement of activities. e) Inventories Stocks are stated at the lower of cost and net replacement value. In general, cost is determined on a weighted average basis. Net replacement value is the price at which the stock can be bought at the balance sheet date. Goods in transit are stated at cost. Provision is made for obsolete, slow moving and defective stock. f) Staff Separation and Repatriation Costs Full provision is made for gratuity payable to employees at the end of their contracts. Provisions are also made in respect of outstanding leave days accruing to all staff and international staff repatriation costs. Page 7 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 December 2003 The government of Kenya has undertaken to exempt the Centre from all local taxes including customs duty on goods and services received by the Centre. Consequently, the Centre does not account for tax in its financial statements. h) Investments Surplus funds are invested in fixed deposits and in US dollar short-term money market instruments, which are carried at market value. -. i) Receivables Account receivables are carried at the original amount less an estimate made for doubtful receivables based on a review of all outstanding amounts at year-end. Bad debts are written of in the year in which they are identified. Page 8 INTERNATIONALC ENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 December 2003 and 2002 (In US Dollars '000') 2003 2002 2. CASH AND CASH EQUIVALENT Project imprest 950 1,232 Cash at hand 3 Bank balances 10,809 6,084 Short term investments 1,025 1, 017 12,784 8,336 Adjustment for assets restrictedt o specific projects (note 6) Short term investments consists of time deposit at CFC Bank and Commercial Bank of Africa 3. ACCOUNTS RECEIVABLE -DONORS Unrestricted 552 161. Restricted 4. ACCOUNTS RECEIVABLE -OTHERS Associated organizations 1,598 2,269 Advance payment to.suppliers 287 267 Deposits 57 74 Others 235 5. INVENTORIES Stationery and office supplies 101 106 Spare parts 41 45 Others 17 14 1!59 165 Less: Allowance for obsolescence 6. OTHERASSETS Assets restricted4o specific projects Restricted cash and cash equivalent (note 2) Restricted cash and cash equivalentsa re funds received in advance from donors restrictedt o specific projects in year 2004 Page 9 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 December 2003 and 2002 (In US Dollars 1000') 7. PROPERTY AND EQUIPMENT ( Exhibit 2) (a) Unrestricted Balance Balance January 1 Acquisitions Disposal December 31, 2002 cost 2003 Physical Facilities 6,543 64 6,607 6,543 Infrastructure 8 Leasehold 223 20 243 223 Furnishing 8 Equipment 5.536 339 (228) 5.647 5.536 Total cost 12.302 423 (228) 12.497 12,302 Accumulated Depreciation Physical facilities (1,607) (198) (1,805) (1,607.) Infrastructure 8 Leasehold (36) (8) (44) (36) Furnishing 8 Equipment (3.870) (507) 227 (4,150) (3.870) Total depreciation (5,513) (713) 227 (5.9991 (5,513) Net Book Value Physical facilities 4,938 (134) 4 , m 4,936 Infrastructure 8 Leasehold 187 Furnishing 8 Equipment 1666 Total net book value (b) Restricted 2003 2002 Restricted Assets as at 1 January 7,154 7,051 Additions during the year 431 330 Disposals during the year Restricted.Assets as at 31 December Assets in custody as of 31 December 2003 amounted to US $7.39 million (2002 US $7.15 million ). Of this amount, US $957K represents buildings constructed using restricted grants. 8. ACCOUNTS PAYABLE- DONORS 2003 2002 Unrestricted 1,- 9 w Restricted d - 1 5 619 9. ACCOUNTS PAYABLE -EMPLOYEES 4 2003 b 2002 Current Long-term Total Total Staff personal accounts 229 229 225 Staff separation 2,523 2,523 2,204 Accrued accumulated leave 591 591 467 Repatriation costs 10. ACCOUNTS PAYABLE -OTHERS 2003 2002. Associated Organizations 864 331 Trade creditors 444 464 Others 4 0 6 . 451 11,2481 Page 10 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 December 2003 . 11. NETASSETS Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, the net assets of ICRAF and changes therein are classified and reported as follows: Unrestricled net assets - Include those net assets whose use is not restricted by donor-imposed restrictions even though their use may be limited in other respects, such as by contract or by Board designation. Changes in net assc+s arising from exchange transactions are included in the unrestricted class except income and gains on assets that are restricted by donor or law. Unrestricted net assets are further classified as follows: I.U nappropriated - use of assets is not designated by center management for special purposes. 2. Appropriated - use of assets has been designated by center management for specific purposes such as reserve for replacement of property and equipment and net investment in property and equipment. Appropriation from unrestricted net assets is done on an annual basis based on Board of Trustees' resolution. Temporarily restricrednet assets - Net assets subject to donor-imposed restrictions permits the center to use up or expend the assets transferred as specified and is satisfied either by the passage of time andor by actions of the center. ICRAF had no temporarily restricted net assets as of December 31,2003 and 2002 Permanently restricted net assets - Net assets subject to donor-imposed restrictions that stipulates that the assets transferred be maintained permanently but permits the center to use up or expend part or all of the income or fruits derived from the assets transferred. ICRAF had no permanently restricted net assets as of December 31,2003 and 2q-3. Unrestricted net assets - The level of unrestricted net assets recommended by the CGIAR is 75 - 90 days of operating expenses excluding depreciation. As at 3Is December 2003, ICRAF's unrestricted net assets represented 69 days (2002 - 70 days) of the operating expenses excluding depreciation. Unrestricted net assets include both appropriated and unappropriated portions. The actual balance in the unappropriated portion at 31 December 2003 is $2.621 million (2002 - $2.339), which is presented as unrestricted( unappropriated) net assets at December 31, 2003. ADDroDciaw Resembracquis ina ndreplacemento fproperty and equipment- ICRAF each year appropriates from the unrestricted net assets an amount equal to the annual depreciation charged to the operating income of the year and any other specific allocation in to a reserve designatedt o meet the costs relating to the acquisition and replacement of property and equipment. ICRAF appropriated $ 713 thousand equivalent of the annual depreciation charge, $250 thousand as a specific allocation from unrestricted net assets and $116 thousand from the computer network upgrade fund into this reserve in 2003. The net balance in this reserve at December 31, 2003 after application of $423 thousand in replacements of equipment was $2.421 million (2002 - $1.764 million), which is presented as unrestricted (appropriated) net assets as at 31 December 2003. This balance represents unspent funding available for use by ICRAF in future years for acquisition and replacement of property and equipment. Net investment in propetty and equipment-A portion of unrestrictedn et assets has been appropriated by the Board of Trustees to reflect net investment in property and equipment. The December 31, 2003 appropriated portion of $6.498 million includes the December 31,2002 balance of $6.789 million plus the current year decrease in net fixed assets of $291 thousand. Page 11 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Years Ended 31 December 2003 and 2002 fin US Dollars\ Prkr Years 2003 TOW 1Jw-99 31-Dee03 AUD l00.000 48,384 ? 49,183 I-Jan41 31-Dec-03 AUD 900,000 15.532 180,737 i%na IJw-01 31-Dee03 AUD 30l.900 49,020 43.71 1 92731 I-JulM 31-Dee03 AUD 39.100 14781 5.00 I 19.782 I-Jul-03 30-Jun45 AUD 50.000 1.758 1.758 I-Jul-99 30-Jun43 AUD 198.440 101,641 19,844 121.485 I-Jul-98 3OJun43 AUD l00.000 48,216 12,404 6qmo a d C enIrd A M n 31-DeA3 EUR 17,580 17,201 17.20 I 31-Aw-04 EUR 128,982 18,119 14119 31-Dee03 EUR so.000 45,009 45,010 1J w-03 31-Dee05 EUR 50,000 47.562 47,561 I-JwM 31-Dee07 EUR 907.4 I5 130,398 130.398 1J w-03 31-Dee03 EUR 5,234 2,549 6,904 9,453 I-Mnr41 31-Mnr-04 DEM 81.605 15,075 10,923 25998 I - Jwm ~I-Dcc-O~ EUR 1,280,000 197,142 375,209 572,*l 1- M 31-Dee03 U S 9 m 8,697 182 8,879 1-Jul-00 3wun43 U S 25.000 14042 1.151 15.191 1J w-00 31-Dec-03 U S 75000 61,708 688 62% I-Dee01 30-Jun-03 U S 85.000 40,401 39,954 84357 1J m-99 31-Dee03 U S 100,000 42654 7,345 49.99s ldApr-00 15-Apr-03 U S 11,895 1,824 227 2.osl 1-Mnr-03 %FA05 U S 164,250 39,331 39.331 5-Mgr-00 4-May-03 CAD 148,680 54.663 12,943 61.606 I-Apr-01 21-Mar46 CAD IfWO.000 2.704.658 1@4.n6 4,599,383 I-adM Jl-DCdu U S 57,000 45,756 45756 1J m-W 31-Dee03 CAD 250.000 27,403 812 an5 I-Jul-02 31-Dec-03 U S 5,720 3,719 3.719 1-0641 29-sep-04 U S 70.75 1 36,725 20,592 57.3 17 Page 12 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Years Ended 31 December 2003 and 2002 I-Apr-03 30-Apr-03 U S 1 5 . 3 ~ 12SM 12.802 1SJul-03 14-Nov-03 U S la823 169% 16.9% 1-on-00 30-scp43 U S 172042 174.603 57.200 231.882 IJn-01 31-Dec-03 DICK 4wo.000 186729 170.755 357.484 13-Aw-01 12-Aup43 U S 183.567 147,784 92929 240.713 I5Mq-03 3WmM UGS 527.061.086 49,578 49.578 I-SEp.98 3 l J n 4 3 GBP 1324 I8 232939 10,892 243a31 I - B C - 0 0 30-Nov-03 GBP 115.063 l19.0087 24.055 143.141 25Jm-01 29Jm1-03 U S 62849 37.463 2S406 6 2 . ~ 9 I-Apr-01 28-FeM5 GBP 33.560 zwzi 6410 26Nl IJn-02 31-Msr-05 OBP 1.175.000 329.181 609.049 938.230 IJul-01 31-Dec-03 GBP 117.512 105.965 267U 132708 I-M0-02 B-Feb-05 U S 395.256 190.817 274.006 4 u . m l-Ap5.7 31-Msr-03 GBP 103.400 142646 13.751 156.397 1J an-02 31-Dee43 OBP 75.000 89.358 29.393 118.751 IJul-03 3Wm-05 GBP 7a500 26.059 26.059 lJm-01 31Mw-03 U S 9.000 6339 1.542 7381 l a - 9 7 30-oei-03 NLO 5.OM.ISO 2396,508 135.537 2532.016 1 a a 4 2 31-Dec-03 USS 57,620 I 23.308 27.470 50.778 13-Aug-03 USS 100.000 54.698 54.698 I-Nm-01 31Jul-03 UGS M.~W.WO I 22m 2121 14.405 I-Mlr-02 3-FeW5 U S 11.442 865 4.764 5.629 IJan-00 31-Doc43 ECU 1.525.473 5 I2786 827.421 I.wO.ZO7 I-Msr-00 31-Der43 ECU 964.060 870.15~ 11.164 881,316 IJul-96 3wm-03 ECU im.rn8 3.184.643 18.376 3,203,019 IJn-01 31-Dec-03 USS 218,154 153,678 3 ~ 8 5 4 184,531 l5Juldl 14-Apr-03 EUR 79.986 69.188 3.340 7zsm IJm-02 31-DecM EUR msow 162472 77,378.m maso I J m M 3 I -DccM EUR 505.000 1668'10 1 7 6 1 ~ . m 543.0m IJ an42 3 1 - D e C M EUR 531.000 367,878 z03.io.m 570386 1J an-02 31-Dsc42 EUR 424.000 314658 137.271.~ 455.929 IJn-03 31-Dee43 EUR Page 13 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Years Ended 31 December 2003 and 2002 Qn US Dollam) Mor Y u r I 2003 T0t.l I - J m M 3 I -Dee03 EUR 35 1, 000 I Jan43 3 1- Dec-03 EUR 50,000 346.226 346,226 1J an4 3 1- Dec-03 EUR 350,000 467,089 467,OW I JanU3 31-Dec-03 EUR 155.000 480,955 484955 1J an4 31-Dec-07 USS 253,793 27,708 27.708 I -04-03 31-Dec-07 EUR 327.724 7 a m I 1,828 90,143 1-04-03 30-Jun-05 EUR 146.945 3.580 3 .m 3O-Nov41 15-Jan43 USS 4.000 1.500 1,525 3,023 I -M 31-Mar43 USS 35.000 32.972 32.972 1- Dsdn 31-Jan43 USS 7 . m 4,787 4.m I-May42 3 1- Dec-03 USS 5J00 3,654 3.654 I-Ju1-02 3LlNov-03 USS 24,950 22,935 22.933 I-Jul-03 3LlNov-03 USE 40,000 40,000 4 4 W I-Ma143 28-Feb-04 GBP a C Q 0 35.729 35.78 I-Jan43 3 1- Dec-03 USS l60,250 8,070 aon 1-w I - A 4 4 3 USE 241.933 ZM.4 17 10,693 z71,iia I-May40 3 I - A 4 4 3 USS 186.400 154.900 42.68 I 197.58C I-JurrOl 31-MSy-03 USE 49.981 20 5q001 1J an42 3 1 - D s M USS 321,000 67.305 146,236 213,539 I-Ma143 31-Jd-03 USS 40.000 30,946 34943 I - J d M 3l-Oct-04 U S am000 8oJ= a 3 9 2 1Jan-01 31-Dec-03 FFR 700.000 89.485 4?1! 93.7% I Jan4 31-Dec-03 FFR 3.8sO.000 561.081 219.996 7si.on I-Nov-03 31-Dec-03 GBP 1, 000 1.013 1,012 8-JulM 7-Jd-03 USE 127,500 52 1 64,478 65.W lJw42 31-Dec-07 USE 500.0oo 30,182 34183 25-Juri-99 24Jun-03 USS 75.000 68.741 .= a 7 @ IJan-Ol 3 1 - W 3 USS 4.000 5.m 3,061 8,924 1-Jan40 31-Dec-03 USE 6@Jpoo 579.860 4,884 584,743 I-JanOl 31-Dspo3 USS 623,061 232.144 203.431 435,575 1J an42 31-Dcoo3 USS 200.000 m.000 moo0 1J an-0) 31-Dec-05 u ss 1,293,000 140,983 144983 3LlMay43 30-Jun-03 uss 2,000 2.000 2.m lS-Fd1.03 I S - F M USS QW 45.700 45.7w 31-Dec-03 U S 12.700 11.039 11,039 Page 14 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Years Ended 31 December 2003 and 2002 I-Ckt-03 31-Ded)3 GBP WJO 8219 &.pa ZSNov-98 24-Jm-03 CAD 244,820 156.354 (1244) 155. I10 3-JarroO 2-Jm-03 CAD 150.100 93,552 3,740 97,293 I-May-ol 30-APr-04 CAD 260200 53.695 74333 I30,&?8 lJCUl-02 31-Dooo3 CAD 80,000 54443 47 50.490 I-Jam03 31-Depo5 CAD 500.000 1- . 1963 I-Nw42 31-Depo3 CAD 50,000 11.693 ZQ558 3225 1 I-Oe1-03 31-Mar-04 CAD W O O 4609 6.608 1-00103 3 I -Mar44 CAD l00.000 29.668 -29,668 l-Ckt-98 3o-sep-03 CAD 499884 346,489 (&lW 3 p ; m 4-sepas 8-AF-03 CAD 399,858 287,506 (25.578) 261.928 I-May98 31-Mar42 CAD 299.570 194,392 1,104 195.4% 19-ssp99 31-Dcoo3 USE I.W.000 903,158 e 6 3 3 9 = 3 1 IJan-01 31-bc-03 USE 1.100,000 658,200 278264 936,463 29Jam0l 3 1-Jm-03 USE 9200 3.217 2,655 5 . m 18-Jan-02 30-%4 USE 1,400,000 139,753 3 g l 6 0 447.914 I3-Au@ I-Sep-03 USE 5,000 3.451 3.45 1 I-Oet-01 IS-Nw-04 USE l 2 . 5 , ~ 1,819 34230 38.049 I - M I 30-Jm-03 USE 30,476 27.773 2702 30,475 I-MSyM 30-Apr44 USE 200,000 71,372 100.047 171.420 I Jam03 31-bc-05 SEK w.909 W46 592 9,538 1J m4l 30-5epo3 USE 30,000 urn 5,760 29,566 1- Apr-w 3 1- May43 USE 4.000 3,574 3,573 1-Ckt-03 3&Jun-04 N R 3,300 3,816 3.816 LJU140 30-Jun-03 USE I20.000 100,059 41.220 141,280 I-JU1-03 3 I -DsoOS USE 33,900 4'790 4790 I -DOOM) 30-Nov-03 USE 193.935 Isa2ll 71.955 258,165 I-Jm-02 31-Lk-03 ITL 154,500,000 45,307 25,085 m.m I-Jan-02 31-Dco03 N R 100,709 16.633 49.700 66.333 I Jam03 31-Dec-03 N R I lO.000 34,958 34.957 Page 15 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Years Ended 31 December 2003 and 2002 fin US Dollars) Rtor Yurs I-Mar-03 28-Few5 USS 164,250 21.484 21.48) I-oft-98 3o-scpo4 USS zrn,ooa 146,442 43,752 190.193 I - J d 3 31-Dec-03 USS rn.000 69.999 I - J d 2 31-Dec-03 KES 1,824,687 6,554 40,989 47,543 I - J d 3 3 1 - k - 0 3 KES 1675.000 12.198 12.198 I-Jul-03 3 0 - 1 d 3 KES 1,500,ow 5.653 5,653 I-Jul-03 30-hln-04 KES 220.000 1,256 1.2561 I - J d l 31-Dec-03 USS 32.W 19,971 2,779 22.750 I-Jul-99 31-Dee03 U S 1,125,472 WW00 509393 1,978,192 .I -Jul-99 31-Dee03 USS 6090 65107 3,463 68,769 I-Jan41 31-Da-03 USS 33.000 22240 12,650 I-oft-02 30-sCp-07 USS 3257.650 39210 350.334 389.543 I-oft-02 nrsCp-05 USS 244.602 56,014 56,014 I-Jan43 31-Da-05 USS 244,602 52,907 52.906 I-Jan43 31-Da-05 USS 244,602 23,527 . 23,526 I-JmO3 31-Dec-05 US$ 244.602 374 60.308 I-Jan43 31-Da-05 USS 244,602 39.2'19 39279 . I -Jan-94 31-Da-03 Do 1.W091 246,861 1,935,953 I-Jan-94 31-Dec-03 Do 381,141 237,629 6l8;nO I-Jan41 31-Dec-03 USS 9,000 3.226 774 28-Jul-98 27-Iul-03 NOK 5,400,000 414.143 140,487 554.630 I-sepol 31-Ae-06 USS 379,613 484 127,641 128.1 24. I -Jan41 31-Deoo3 USS 450.m 299.461 150.343 449,803 - . I-Jan50 31-Dec-03 USS 16,59597 29,545 WOl . . 32,646 I -Jam02 31-Da-03 USS 80,000 26.456 . 29.!56 ' ". . '. 5.6,412 ' ' I - J d 2 31-Dee03 ' USS 75,000 22,023 74.169 I - I d 3 31-Dcpo3 USS 32.000 24540 26.540 I-Mai-03 30-Apr-03 USS 5,000 5,000 ' 5.000 I-May-00 30Apr-03 USS 665.400 588.55551 76,849 665.400 I O - J d O 31-.Da-03 USS 582,954 357.948 173,047 5 3 0 9 5 I-oft-00 3o-Sep-02 uss 175.000 90,432 175.000 I-DCc-01 30-Nw-04 USS l64.600 2421 I 48,610 Page 16 INTERNATIONALC ENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Years Ended 31 December 2003 and 2002 I-Nw01 31-&143 U S %750 35247 4 3 3 4 78,750 I- 0a42 31-&t03 U S 61,766 56,707 54706 I-Aug03 31-Jul-04 U S 99,710 2.765 2.765 I-Jlmo3 31-May45 U S 650,000 251,773 251,773 I -Jd03 M - h O 4 U S 52,200 51.026 51,026 I-Jan01 31-Dec-03 U S 425,000 91350 I 18,493 209,742 I-Jan03 I-Des03 USS 153% 2995 13,369 14364 I-Jan01 3 1 - W 3 EUR 45,566 21.180 1,269 28,449 I octo0 31-Dec03 U S 20.000 l*zsl 7 3 7 2T.169 1-Jan-98 31-Des43 SFR 4500,OOO 2941,671 17&959 SIZ$@ I--97 3 @ w 3 U S 311,216 ZlSpS8 30,784 .245$R . - 13-May% 12-May03 U S 50,000 46,950 984 479ji ! IO-Apr-01 IO-Mar-03 uss 123,933 118.286 5.611 '.123$!?? I-Jan01 3 1 - W ) Ksh 753,000 24200 1394 38jiIl 1-Jd;Ol &JJul." SEE 13,000,000 352,643 50,152 402.795 1-Jd0I 30-JdU4' SEK 4.314- 5Ay14 377.225 952,869 I-Jd0l 3 0 - h 0 4 SEK 2.4 15.082 26a.071 19w44 460,615 I-Jan.02 31-Des03 U S 932$77 211,574 305-63 242.158 I-Jan-99 31-Des03 SEE 19;824,4% 2,l sow io89 2,153,895 I-Jan03 31-Ik-05 SEE 16,500,OOO 305939 m=J I-Jan03 3 I - W 3 SEK 122.550 IZi:550 I-Jan-99 3 I - W 3 SEK 11,646,097 1,232,395 29.127 1,261.522 1-Jan03 3 1 - W 3 SEK qsoo.OOO 267,431 267.431 I-Jan03 3 1 - W 3 U S IO.000 21 21 I-Jan03 3I-Dec-03 SEK 20.5W.OOO 2.922,345 2,922,346 I -Ap03 31-Mar-05 U S 216,403 75935 75935 I-May03 31 -A@3 U S 21,191 18.535 18,535 I-Oc103 31-Dec-03 KES 3,033,300 31,941 31.941 I-Jan-99 31-Des03 SEE 7,018,345 742,838 25.760 768.598 1-Jd97 3 0 - h 0 3 U S 232,395 19537 17942 213.149 27-49 3 1 - W 3 U S 612.655 422.915 1.610 424,525 5--M~0l 3 I-Jul-03 U S 194740 264,134 199,267 463,401 I-Jm-02 3 1 - W 3 U S l20,OW 9227 71.008 80,235 I-Jan01 3 b W 3 U S 14250 53224 47,686 100,910 I-Nw-01 I -Nova3 uss urn 5,625 36 5,661 I-Jan03 31-Des03 U S 10,220 10.220 10,220 I -0ct-03 30-Nw-04 U S 3,000 1,327 1,327 I-May03 31-AB03 U S 19,264 Page 17 INTERNATIONAL CENTRE FOR RESEARCHI N AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Years Ended 31 December 2003 and 2002 1-lun-98 31-May43 USS 149.462 131,020 22,114 I53;lW I-Ian40 31-Da43 USS l00.000 131700 65,299 199.000 m-Scp99 I-May43 USS 35,565 34.571 994 35,565 I -scp99 30-Apr44 U S 2,690,685 2,169,643 379,025 2J48p68 I-Jan42 31-Dec-03 USE 450,OEl 102,587 IOZ$V I-Jpn-02 31-Da43 USS I55poo 148.334 191 148;5%5 I-oEc-ol M-Scp03 U S l00.000 64,845 7.442 72,287 I-Jan42 31-Deoo4 USS 393,000 191,460 191.460 I-lWbO2 31-Da43 USS 200.000 149.633 367 I50.000 I -ApO2 31-Mar45 U S SoS,.Ml 167,166 294,458 461,625 I -0Ec-02 30-ScpO3 U S Ioo.000 m9o6 87.906 1- 0Ct-98 31-Mar43 USS 2IpOO 250,000 436 250,436 SJmOI 31-k-03 USS 2,000 2.000 301 2201 1- Fch02 30-A@3 U S 6,575 zm 673 1446 I-Mar43 31-Mar43 USS 8.246 7.241 7,241 1-IOtl42 30--04 u s 14.000 6,571 qsn 1-Jm43 31-oc143 U S 4.m 4,600 4600 I-Jan48 31-Dee-03 U S 225,624 III.258 49.734 160,993 I-Aug-02 3O-Scp03 USS 12.000 12b Reallocation of EC'funds L ' In 2002,E uropean Commiiisi.ontple.dgeL Eurosl.665 million (US$1.810 million) to ISRAF to.?funds everal specific.proje+ in:specific regions in the Centre's ap-~rSv,t@$&bmtenn plan (MTP.). &sed on a communiqu$ from theEC regarding requests @.the; reallocationo f funds betv&n~~&~@$&$ pr6jects.within E&I&ignated regions, .IGRAF.management- on a:nixobj&iq:nlbaQ!s -proposed withinmion reallocations:ofrfunds~a.~~:tEhCed. esignated projects. In t.he absehnof a . r e b ~ l : ~ m ~ t i e . E C i : l a ~ ~ F fully expended the EU aI!~tio@$rpO2 in4Mm@nnerp roposed by ICRAF, Le., rebalanced allocations across %e%E*&approved project. The audited f i , n. a. ~% ~. a I i s t ~ ~ ~ ~ . ~ e~xpe~nd~itur~es~ inc~urre~d o~n eRach~ E.Cd~es.iganatcedt pr&wCt. l Notificationt hat the EC.d,i$J&@tur with ttiemallocation of funds among the designated projectswas received in the 3d quarter of 2 - from the CGIAR Sekktariat. Mence,.t!&~o#i~no fthe 2002 funding (Euros 0.505 million) that was re-allocated among E C deslgnated projeds has to be,datle.avallable.in 2003 to.ensure that the original allocations by the EC:to the projeck of their choice are fully made. Resultantly, Euros 0.505 million (US$529,366) to unrestricted income in FY 2003 and has utiliied these amounts! projects in PI 2003. The amounts spent in these projects over two years amount to the original EU a Page 18 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Years Ended 31 December 2003 and 2002 (In US Dollars '000') 12 c UNRESTRICTED QRANTS 2003 Accounts Advance Qrant Funds B/F Received Receivable Payment Revenue 2002 Donor AUSMii 135 164 (1 w 135 108 Austria Belgium 121 121 98 Canada 2,436 (1,012) 1,424 370 Denmark 598 5Q8 663 Finland 41 6 416 330 Germany 257 257 192 Ireland 100 684 (119) 6 6 5 ' 456 Japan 230 230 247 Netherlands 684 684 588 Norway 277 277 240 Philippines (3) 10 7 3 Sweden 204 474 (250) 428 368 Switzerland 364 364 29b Thailand (8) 8 8 Unites States of America (1 50, 150 552 World Bank 13. OTHER REVENUE 2003 2002 . Sale of publications 1 3 Interest on deposits 13 24 Investment income 33 23 Exchange gain 116 (4) Consultancy fees 1 3 Discounts 42 61 Administration fees 173 203 Office space charges 179 202 External laboratqry services 2 Gain on sale of equipment 79 80 Miscellaneous income j 7 i h m15 14. PROQRAM RELATED EXPENSES 2003 2002 Research and Development 21,289 16,953 Research and Development support Systemwide collaboration for alternatives to slashand-bum Eco-regional collaboration for the African highlands initiative Page 19 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY NOTES TO THE FINANCIAL STATEMENTS For the Years Ended 31 December 2003 and 2002 (In US Dollars WOO') 16. OTHER SUPPORT France (CTFT), The Netherlands, United Kingdom (DflD). Belgium woe),a nd other institurions seconded scientific personnel to the Centre during the year. Their cost was borne by the donors, as shown below. whilst I C M F provided the necessary support services. 2003 2002 Belgium 255 310 Roddeller Foundation 51 55 United Kingdom (DflD) 38 55 Winrock International 51 55 Sweden 51 Thailand The cost of seconded staff from France (CTFT) has been recognized in the statement of activities as restricted in-kind contribution. 16. STAFF COST The following items are included within staff costs: 2003 2002 Salaries and wages 7,268 6;708 social security costs 20 15 Pension costs - defined contribution plans 1,061 * , m j The number of persons employed by4CRAF at the end of 2003 was 460 ( 2002: - 325) 17. PENSION OBLIGATION ICRAF operates a defined contribution.pension scheme for all its regular employees. The scheme is administered by an insurance company, and is funded from contributions from ICMFa nd its employees. ICRAW contributions to the pension scheme are charged to operating expenses in the year to which they relate. 18. COMMITMENTS (a) Accounting for Commifments 2003 2002 Systemwide programmes ( i n c * lin~ 3croda1.d ananizdlmnlnota 4) 663 617 Graduate progr?mmes d 182 ia 7 Operational creditors - 1 31 5 These represents commitments in respect of unfulfilled orderdcontracts for goods and services as at year end. No accrual has k e n made d such order6 but advance payments have been made for the systemwide and graduate programmes (b) There are no capital commitments as at 31 December 2003 19. CONTINQENT LIABILITIES There are no contingent liabilities at the year end Page 20 INTERNATIONAL CENTRE FOR RESEARC.H IN.AGROFORESFRY Exhibit I Anaiysls of source and application of restricted project grants As at 31 December 2003 (In US Dollars) m s r n n s l l JIDrc2w1 17136 17.236 774 25 799 16.437 771 771 771 78812 111.714 190.527 39.299 10.299 18780 102,263 IO.096 180.737 9.790 56,491 68040 124531 5.560 4.712 I390 32.049 43.711 80.820 5.777 5.777 (261 739 w (157) 4.099 5.001 776 1.758 1.758 1.730 28 1.758 (13.249) 33.098 19.849 5.576 992 397 3.887 8,493 s00 19.845 4 12.4bI 12,404 12.404 I Z ~ M 5.566 5397 10.963 10.963 19.005 19.005 902 8,629 7.671 l7.2W. ’ 1803 i8.119 ia.119 1a.m I15 l8.119 45.010 45.010 4.847 29.521 10.641 45.009 I 52178 52.178 1.369 1.657 I I S 6 28.777 4.203 47562 4.616 1.350 1.350 1.350 420591 420591 20.549 20.817 17.392 32.849 38.791 130.398 290.193 7.461 7.461 2273 1.652 1.095 1.055 m 9 6,904 557 (4.863) 15.m 10.923 2.255 23309 68 4.083 2.m 10.923 (1332) 1.332 10) 194.3% 498.600 6 9 ~ 9 5 8 111.603 2.776 3529 74224 164.632 22.445 375109 317.749 m75-71 3.973 im im 182 25.958 25.958 1.075 76 l.151 24.807 (37.6951 37 .w (0) 9.398 9.398 9398 1.427 1.427 1.427 U0.359l 74359 @I 5,wo 5.OOO 5,OOO 688 688 688 688 (3.2811 a . m i 40.540 253 22.755 36 2.228 14,682 39.954 586 7 . w 7345 734s 7343 227 117 ai 227 8i .m 34.4ia 4.525 - 328 39.331 41.769 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY Exhibit 1 Analysts of source and applicatlon of restricted project grants As at 31 December 2003 (in US Dollars) Tad funds RmdroTaslt VsJIablem 5 1 k Z w 1 42.032 42.032 3536 4387 2.721 2.299 12.943 29.085 ll74.955) 2.175.792 1.900837 930.870 368.026 24,417 198.795 293.272 79.346 1.894726 6.111 35.461 35.461 35.461 5 7 . m s7.MM 43.332 2,424 45.7% 11.244 12.423 12.423 872 872 11.551 5.720 5.720 1.116 517 2.086 3.719 2.001 9.778 9.778 9.778 1.725 34.997 36.722 4.741 1.910 4.757 6.324 2.860 20.592 l6.W 13.147 13.147 9528 3.274 12.802 34s l6.951 16.956 5.375 6.177 5378 26 16.9% 82.952 m.951 48.533 6.137 2.371 239 57.280 25.6n 65538 149.469 215.007 136.211 26.947 5,922 1.675 170.751 44,251 18.142 111.770 129.912 67.046 10.130 2.153 13.600 92.929 3 6 . m 071) 571 (I (I 45.060 4511 49,578 414 5.704 3.897 39.563 49,578 4.246 . . 4.246 4.24t 1205781 20571 ca 72.798 13.300 86.091 4.443 6.449 10.892 75.20! (99, 99 0 5.138 5,136 5.136 997 997 9 9 1 l5Yn 32188 26,739 415 10.460 6.430 6.750 24.055 2.684 25A06 z . 4 w 3.976 21.430 25.406 2.923 2.923 2.923 5.688 7,857 13.545 4.175 733 332 1.180 6.420 7.12 (48.071) 609>53 4 7 - s 609,049 215.469 234.171 8.471 58182 92.756 609.049 (46.837) 71580 26.743 6.012 1230 5.718 13.784 26.744 (1 15(5735 123.271 274.005 I lSJ6l 107.055 23.314 23.109 4.%5 274.004 I 13.751 13.751 13.751 13.751 19,180 21885 43.066 16.597 6.045 6.751 29.393 13.673 (1.148) 1.148 0 26.05! 26,059 25.6U 434 26.059 (1.8381 4.500 2.662 500 61 981 1542 1.12c 109,160 26387 135547 10.616 1.936 11.413 109.162 2.410 135.537 I( (23.308) 4 a m i o m 27.470 18.m 6.175 I6 2.391 27.470 4om. 14.691 54.698 21.4m 15.180 3,637 14.411 54.698 (8.255) 9.733 64: 2.121 1,062 1.059 2.121 INTERNATIONAL CENTRE FOR RESEARCH 1N.AGROFORESTRY Exhibit 1 Analysis of source and application of restricted project grants As at 31 December 2003 (in US Dollars) - mw w r dl*kZw 5.780 4.915 450 234 4.080 4,764 IS1 354.424 472.997 m7.421 m7.421 m7.421 420.757 11.165 11.164 1 i . w 89.365 18376 18376 18.376 134.531 30.853 6.332 23.524 251 747 30.854 (I 42.632 (0 27.142 (0 8.835 (0 72.528 3.340 3340 3,340 314,482 239.8SO n3n 11917 16.410 SI 1,961 un 77371 Y3.028 176.118 i 1 w s iam 1.m9 IW IXIR 17a9n 1 0 3 . 1 ~ 162054 24.257 1.m 11.221 2w.IM r n l l 411.929 131271 1a.m w3 317 7.414 137.211 1 6 W 25.329 0 376.526 376.526 181.071 124.144 21.100 48.881 1330 376.526 346.226 346,226 138.877 99,932 15.964 82.457 8.997 346.227 467.089 467.089 271.294 155.018 4.175 18.491 l Z l l l 467.089 uw.955 480.955 223.038 180.059 6.126 28.0oO 39.732 a 9 5 5 27.708 27.708 27.708 17,708 6.850 6.850 6.856 11828 Im a 114 3.000 7.491 563 11.m8 3.580 3.580 3.275 305 3.580 5.586 4.802 (C ZsOl 2,801 2 . m z w l.52! 1.500 25 1.525 1.012 1.011 1.011 419 C (15,OW I8351 C 24.500 8.472 329971 4ooo 13.719 13.193 32.972 7.646 7.64e 2 . m 2.385 202 4 x 3 2853 5300 5 . m 3.58.5 69 3.6% I.Uf 19.931 3.000 22.93! 2.862 19.173 900 22.935 37.m 3.000 4o.W 4.742 31.679 2379 40,000 I. ooo I .W 1.W 32.6w 3.09s 35.121 5.2911 1 7 . w 12.590 35.729 8.070 t07( 1.711 5.031 urn tom 32531 32.53i 2.468 4.202 4.023 10.693 2l.W 42.680 0 4 2 . a 20586 10.101 4.203 7.7991 42.681 m (1 2( 20 20 212695 212.69! 58.M 16.549 izm 50,449 8260 144236 66.453 21 ( 30.94: 3.840 - 21.218 5.928 30.946 N w N P INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY Exhibit 1 Analysis of source andapplication of restricted project grants ' As at 31 December 2003 (in US DOllaK) TOWm nds vlll.blc Mo: IW.570 190.570 11.681 502 4,515 4.515 3,607 704 4.311 204 219.996 219,996 219996 219.996 1.01: 1.012 16 997 1.013 (I 64,479 64.479 11.996 34.949 3 . ~ 9 5.064 a.73a 60.478 I 50.000 5 0 m a495 6.806 14.881 30.182 19.818 6258 6258 3 25 m 6230 1.137 2.m 3.137 1.221 1.840 3.061 76 20.140 20140 1.298 351 3.235 4 m 15.256 (13) 13 (0 (57.001) 100.m 160.43; 203.431 46.217 14.208 7.732 135.274 203.431 2 m m 200.m 93.415 53.140 29.485 23.960 200.000 1.293.000 I .293.000 930 54.998 27.034 46.784 11.237 140.983 I .I5 2.01 1 2 . m 2 . m %6 918 I16 2.000 t1.889) 1.864 2: 64.m 64.m 5.258 39,497 945 45.700 1 8 3 ~ 12.700 IZ7W 11.039 11.039 1.661 5.870 2.351 8.220 801 1.420 5.998 8.219 I ~101.060) 100.816 f 1 . W 11.1011 (143) (1.244) (6pOO) 6.552 3.18 3.741 412 331 2.997 3.740 I (1.746) 1.74( 0 1ai.m (77.464) 103.543 7.244 12012 1,486 8.714 43.415 3,462 76.333 27.216 (47ASII 47.887 4% 436 (6.273) 6.320 47 47 47 117.129 117.129 5 31 17 I .900 1,963 115.166 M.647 I .9l I z w a 4.244 6.691 9.633 2 o s a 11.348 ll.348 7% 5.382 471 6.609 4.739 38.226 38226 3.150 19.101 7,414 29.668 a55a 18333 58333 58331 (I 15.076) 91.971 (23.105 (2390) (mam w o 6 ) I (95.101) 69525 (25.579 (4.969) 17.333) (506) (8924) 13.846) (25.578) (I (i6arn) I7974 1.104 1.104 I.104 9.784 8.784 a781 48.843 36.w 85.633 35.028 11.047 1.516 23.177 13,432 1373 1.633 149.175 292.45 441.800 i ~ m a 84.107 2.929 23.166 63,224 27a.m I 163.536 2.655 2.655 2.655 2,655 (139.753) 350 .m 97.916 308.161 M.808 I34523 5~9.8~81. ~~~61 .410 1.538 308.160 I 4.200 1.648 1.603 200 3,451 749 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESFRY Exhibit 1 Analysis of source and application of mstrlcted project grants As at 31 December 2003 (In US Dollars) Fhn&eTmal l l k 2 0 0 J 27.134 0 0 1 33.181 3.049 36.230 8,284 27.946 36.230 2.702 2,702 2.702 2.702 6.632 0 64.707 56.713 100.048 12.245 53.168 45 lam 24.525 100.047 I 764 (0) 9.899 9.899 230 362 592 9.30i 6.194 6,194 5.760 5.760 4M 3808 3.808 955 I30 2A89 3,574 2% 16.052 16.052 16.051 3.816 3.816 693 3.123 3.816 27.972 13.319 41,291 19.291 4.816 17.113 41.220 71 7910 7.910 5.m 1.691 99 6.790 1.12c 4.733 67.m 71.954 51,084 9.443 528 1o.m 71.955 (1 2i.M 25.M 306 13,179 5.193 4.507 1. m 25,085 72,212 72.212 739 26.188 14.989 7,784 49-7.7MI 22511 116.719 116.719 16577 17.159 1.047 175 34.958 81.761 21A83 21.483 10.172 6.429 4.883 21.481 (1 33.578 45 .m 78,sa 397 37.167 3.166 3.022 43.752 3 4 m 0 7o.m mm 38,020 15.736 4582 11.661 69399 I 10.726 1.159 (0) 10.212 40.325 50,537 9.291 10.776 24922 40989 9.548 24.439 24.439 11868 309 21 12.198 12.241 5867 5.867 5,200 450 3 5.653 214 2868 2.868 975 281 1.256 1.611 6.037 2.779 2.179 2779 2779 153,756 117.919 571.676 m i 8 9 179,167 35.147 81.062 3828 m.393 62.283 a i s 3 8,753 286 900 2.198 19 3.463 5.29C 553.008 553,008 553.aos 1.189 1,189 1.189 15% (0) - I i11.2411 23890 iz649.l 4.500 - 8.150 12.650 (I INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY Exhibit 1 Analysis of source and.appiication of reslricted project grants As at 31 December 2003 (in US DOllaK) - r u hL nd1 F'enmnd Rofmdnml 0prnaUm.l L p p U a n d C q W u d T.W nul* Yra1 nlllblrl00. Cmtr ami- Rdnh; mnl lsvlca kpreddln Erpmdlure JIk2003 590.945 189.463 7.598 1.M 51,975 MI69 16.123 350.334 240.61 I 61,524 61,524 29.127 6A44 4345 16.098 56.014 5.510 61.524 61,524 30.m 6.087 1.946 14481 57.w 8417 61,524 61,524 7.657 1.707 60 13.103 23.527 37.997 o w 61.524 61.150 30,810 7.038 3.386 19.074 60308 842 61.524 61,524 14.822 4,519 1.60s 17.023 1.309 39.2'19 22245 69.863 176.98) I5 246.861 97.9% mmi 14.233 40142 5.700 246862 0: 21.113 252.8)) 2 n . w 12Q455 4 8 9 0 36.866 29.003 2365 237,629 36.318 (717) 717 0 (0 774 774 774 774 234391 234391 12251 258 127,978 140.487 93.901 (W 50.000 7n.m 127.639 15.762 3 8 8 1 929 15.083 32314 24.929 127.638 I 539 150.OW 150.539 68.119 33.798 381 7.985 25.499 14.559 150.341 (4967) 4961 0 10,505 I0505 10.505 (9.1001 12.401 3.301 3.301 3.301 0 5 5 5 13.544 47.450 a994 3.868 1.380 1.418 15.143 8147 29.9% 31.038 2.97'1 Qmo 9.168 52146 19.553 16.122 16.471 52.146 148'13 14.m 14.873 (3.015) 3.015 a fl56.448) 156.44 0 (5.71 I ) 5.711 0 1m21 16421 16.421 1.531 1.531 1.531 0 0 14.000 I 2w 26.540 26.540 26.540 5.000 5Poo 5.000 5.000 5.ooo 4337 663 5.000 33.155 33.153 33,155 (151481) nn.330 76.849 52.277 17.322 769 6.481 76.849 (160668) 385.674 2z.006 114717 30.894 1S.803 I2574 hM9 in.mi 51.959 8 4 s a WJ68 14364 l l J36 57,778 891 84.569 (I 51.989 51.W I2949 4434 2.535 2&692 48.610 3379 4 3 3 3 42503 3.655 4333 17.711 22803 43.504 (I 61.766 -61.766 n m izna 4.083 I6977 56,107 5.059 2765 422 - I .667 676 2765 E INTERNATIONAL CENTRE FOR RESEARCH IN*AGROFORESTRY Exhibit 1 Analysis of source and application of restricted project grants As at 31 December 2003 (in US Dollars) PlmdruTall JIDrr2003 I 325.W 325.063 120.973 41.662 6464 79.802 2.920 251,773 73.290 51,026 51.026 22,749 18277 51.026 (1) 333.750 333.750 81.140 15.455 11.613 9.683 i i a ~ 215.259 (19.5891 19589 (01 12.480 12.480 12.480 1 5 . m 15206 7967 5.402 13369 1.837 19.571) 15.91 I 930 7.269 2.390 4.296 583 7.269 3.399 4.236 7.635 7.517 70 7.581 48 164,335 362.030 51.366 71.074 33.085 8.293 1947 60.714 3.846 1 7 ~ 9 ~ 9 347.407 88.368 a368 30.784 3 0 . 7 ~ 57.584 984 984 984 984 (136.798) 132.132 4.666 (01 1121.814) 121.874 5.612 5.612 5.016 356 9 5.611 I 2.854 20.860 23.714 926 a797 4.225 13.948 9.766 50.152 50.152 6636 17,650 I480 24.387 50.1S3 (IJ a206 59as.v m 7 6 0 182.638 90.517 2520 17107 80.881 3.463 377.226 229.534 134.286) 361.247 332.%1 65.135 4.548 1583 11m 102514 4.879 194.545 I S 4 1 6 8.119 63.119 6923 10.142 12.107 1.411 30583 32536 3 . m 3.089 676 I ,002 1.420 (9) 3.089 734102 730.102 71.194 127.906 58,340 4 ~ 4 9 9 305.939 424.163 9 5 . m 27.550 izzm 49.998 27909 18.981 24.475 1.187 122.550 36304 (7.1771 1 29.127 17316 6372 4508 93 1 29.127 23a.191 2a.w m.431 61436 79,652 35,543 86.040 4.760 261.431 9.978 9.978 21 21 9.957 2538.488 363.9m 2.922.246 (156291 1m.020 5,749 1.94a291 2.922345 1 75,935 75.935 62.746 7.519 2378 3.292 75,935 12 .m 5.748 18535 13.971 675 3.889 I8535 31.941 31.941 31.941 31.941 21.820 4 . m 25908 8.392 3 . m 755 3.150 9359 25.760 I48 (69583) 15.795 nm 17,942 1.573 16369 17.94 23S.592 97 235.689 477 529 601 1.610 234.079 (63.73s) 275.724 211.988 4a979 24743 ' 777 26.414 86,969 15,385 199.267 12.721 312.763 (307.479) 5.284 5.284 50.773 a M Y ) 110.773 11879 19816 39.313 71 .w 39.765 (17.2UJ 64910 4 7 . k I: 91 2.799 44.7% 4 7 . a 3;174 I - . 31 S 36 3.138 Iu 1 00 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY Exhiblt Analysis of source and,appiication of resfricted project grants As at 31 December 2003 (in US Dollars) - mw w r &lek2 001 1o.no 10.120 1.351 35416 3.246 1.327 1.317 1.919 5.799 5.799 477 1.128 2.545 4.1W 1.649 11.173 (0' 80.000 80.000 80.000 70.000 70.000 70.000 s1.4001 6.316 22.114 6.144 4.853 1.545 9573 12.115 (1 4300 13.000 4 a m 65300 22680 10,851 10.359 1o.m I382 65,199 I 994 994 994 994 404.609 180.573 379.015 80556 62.581 15.198 14.5'24 192.6'24 3.542 379.073 la023 28.023 28,023 318.000 31aooo 37.036 46734 5.095 12.190 IS31 im.sa7 115.413 6.666 6.666 43 148 191 6475 49.615 7.441 1.628 5.814 7.441 79.727 I1 1.733 191.460 54.659 82.814 18.681 27.069 a i37 191.460 367 367 367 367 431.834 432.834 36841 81.628 71.385 97.231 1372 294,458 138.376 75.000 12.w( 87906 26.151 30.097 3.187 11,976 164% 87907 (I 436 436 436 436 32.84; 0 301 301 301 301 448 448 Ma 1.474 673 673 673 ail2 ani 6.751 490 7241 881 6734 6.734 985 4810 746 6.571 161 1,400 2.2a 4.600 3.200 371 1.028 4 . m 33.970 15.76: 49.735 9,648 6158 14.757 19.171 49.734 I 9503 442 710 a79 2.041 I 7.461 (5.053,417) 5618.587 21A58.980 4.710.65' -9.503 16.734807 6815.100 3.8503% 311,957 1.767.638 6;681344 430,850 19.929185 1 6805,515 Exhlblt 2 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY PROPERTY AND EQUIPMENT DETAILED SCHEDULE AS AT 31 DECEMBER 2003 (in US Dollars '000') Balance Balance 1. COST January 01 Additions Disposal December 31 A.Physlcal Facilities Rbsearch 4,494 - - 4,494 Adminisbation 2,049 64 - _. 2,113 Sub - Total I 6,543 I 64 I - I . - %.&.07 ] 'B;lnlrastructure 8 Leasehold 223 20 233 ' 6: Furnlshlng 8 Equipment . . Laboratory 8 Scientific Equip. 497 (7) 49& ' ' Office Furniture, Equipment 8 Lab. 'Fittings 2,022 81 (22) 2,081 Computers 1,697 181 (8) 1,870 Vehicles 1,320 84 .( 1.98). 1,206 Sub - Total I 5,536 I 339 I . k22-8) 5,647 Tbtal cost c 12:302 I 423 I (228) 112,497 Il.Accumulated DepreclaUon .. Physical facilities Infrastructure Laboratory 8 Scientific Equip. OfWe Furniture, Equipment 8 Lab. Fittings Computers Vehicles Total Accumulated Depreciation 111. Net+BookV alue Physical facilities 4,936 (134) 4,802 Infrastructure 187 12 ' 199 Laboratory & Scientific Equip. 174 (64) 110 Office Furniture, Equipment 8 Lab. Fittings 1,010 (53) (11 956 Computers 255 26 28 1 Vehicles 227 . (77) 13 0 .. TOTAL NET BOOK VALUE I 6,789 (290) . (1) 6,498..] Page 29 Exhibit 3 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY DETAILS OF OPERATING EXPENSES For the Years Ended 31 December 2003 and 2002 (In US Dollar '000') Research and Administration Research and Development and General Development support Operations, Total 2002 AGREED AGENDA Unrestricted Personnel costs 2,662 1,258 1,819 5,739 5,876 CollaboratorslPartnerships costs 66 73 139 54 Operational Travel 237 51 291 579 Supplies and services 1,708 336 813 2,857 2;,079 Depreciation 14 699 713 603 Total operating expenses I 4.687 I I 1,645 I I 3.695 I I 10,027 II 9,316 1 Recovery of indirect cost 1 Sub-total I 4,688 I I 1,645 Restricted Personnel costs 6,601 47 17 6,665 5,891 CollaboratorslPartnershipsc osts 3,865 8 3,873 930 Operational Travel 1,697 8 27 1,732 1,728 Supplies and services 4,088 91 16 4,195 3,311 Capital 395 32 427 330 Tottr1,operating expenses I 16.646 II lea II 80 II 16.892 1 1 12.190 I Indirect costs 2,361 23 2 528 2 193 Sub-total I 19,007 I I 209 1 I Ej-l-Giq TotaliAgreed Agenda I 23,695 I I 1,854 I I 1,370 I I 26,969 II 21,506 1 GENDER AND QlVERSllY PROGRAM Restricted Peponnel costs 210 210 189 C6llaboratorslPartnershipsc osts 8 8 0p;erational Travel 35 35 18 Supplies and services 252 252 220 Capital 4 4 Total operating expenses I d U I I I 509 I I 427 ] GRAND TOTAL 1 24,204 I I 1,854 I I 1,370 1 1- Page 30 Exhlblt 4 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY CGIAR -GENDER Q DIVERSITY PROGRAM (In US Dollars) 2003 2002 2001 Grants balance bn 153.756 81,543 232,151 Grants received CGIAR - C e n b directors' committee 100,Ooo - ' 100,000 CGlAR - S6cScretariate 100,-0 00 Ford Foundation - Noway 207,937 173,000 54.8 -- 7 1 Denmark Germany Netherlands 106,473 103,-2 07 lwMl 25,000 Switzerland 76,970 57,937 . Funds from participants Total Exrw nditure Personnel costs 210,189 188,983 173,864 Professional services 179,167 169,448 258,715 Training 0 Operational travel 35,147 17,726 51 ;444 Supplies and services 81,061 48,214 73;3i31 Capital Total Grantsibalance Cn The Gender and diversity program is a CGIAR global activity hosted by ICRAF under a memorandum of understanding between#lCRAFa nd the CGIAR gender and diversity advisory board. Page 31 INTERNATIONAL CENTRE FOR RESEARCH IN AGROFORESTRY Exhibit 5 INDIRECT COST RECOVERY RATE FORYEAR ENDED 31 DECEMBER 2003 (In US Dollars) Direct" Indirect* Total" Research and Development 19,735,749 19,735,249 Board of Trustees 103,726 103,726 Office of the Director General 704,4 19 704,419 Corporate services 2,213,737 2,213,7.37 Deputy Director General Programs 102,247 408,989 51 1,236 Director Strategic Initiatives 33,920 135,680 169,600 Research Support Unit 58,703 234,812 293,515 Information and Creative Services Unit 117,560 470,241 587,801 Soil .and Plant Laboratories 53,508 214,033 267,541 . Germplasm Resource Unit 63,898 255,593 319,491 Training Unit 157,413 629,653 787,066 GIS and Remote Sensing Unit 16,899 67,594 84,493 . Depreciation 356,707 356,708 ' 713,415 TOTAL 20,696,604 Indirect cost recovery rate for 2003 as a percentage of dlrect cost - 28.00% (2002 28.80%) Indirect cost recovery rate for 2003 as a percentage of total cost - 21.88% (2002 22.36%) Excludes Capital and Gender and diversity programme Page 32